Six foot skirted banquet table center stage

Hand Held wireless microphone

Must have ability for Raquel to run her own laptop from the banquet table.

LED projector(s) appropriate for room size

Must have largest screen(s) possible for room

Must have audio feed from laptop. Laptop has miniplug as output. Long cable runs to the stage must be checked for audio hum.

Semi Circular Theatre style is the preferred seating method, but Raquel will work with your plan. Try to avoid round tables if at all possible.